Terms
and Conditions for use of St Peter's Parish Centre, Farnborough
After the event/locking up
Please ensure that everything is left clean and tidy. If you are
a key holder, you should ensure that no-one remains on the premises,
that all windows are closed, that all outer doors are locked and
that the alarm is set. If you are not a key holder DO NOT leave
the premises until someone has arrived to lock up. In the event
of any difficulty please contact one of those named at the end of
this document.
Arrival/set-up
When you arrive for your event the premises should be in good order.
If there is anything untoward, please enter details in the book
in the foyer, or speak to the Parish Centre Duty Manager or a member
of Office staff if this is more applicable. Any breakages/damage
should be recorded in the same book. Nothing is to be stuck on the
walls (with Blue-tack or sellotape) but only affixed to the display
boards provided. Any furniture should be returned to the place from
which it was taken.
Breakages/damage/excess rubbish
For single bookings a post-dated cheque for £75 is required
at the time of booking as security against potential breakage/damage/excess
rubbish, or should the need arise for cleaning the premises after
your event (cleaning fee £6 per hour, max £12). In the
event of culpable damage we reserve the right to recover any further
costs from the user responsible.
You are responsible for removing excess rubbish
(more than one bin full) or the above deposit will be withheld.
We can provide details of a firm that will collect up to 20 black
sacks for £50+VAT.
Cancellation
It is not normal policy to give a refund in the event of cancellation.
The party making the booking is strongly recommended to affect its
own insurance cover against cancellation costs and expenses. If
the PCC (church) is obliged to cancel a confirmed booking due to
circumstances beyond its reasonable control, the liability of the
PCC to the party making the booking will be limited to returning
any fees already paid.
Children
You are required to ensure that children are protected at all times
by taking all reasonable steps to prevent the occurrence of any
injury, loss, damage or harm.
Conduct
Users are responsible for the conduct of the persons using the premises
during their hiring and must prevent, as far as possible, any conduct
which may cause damage or upset to others users or to neighbours.
Evening users should vacate the premises no later than 10.30pm.
Activities that are contrary to the church's teaching
(e.g. raffles, crystals, field thought therapy) are not permitted.
Fees
For single events, full fees of less than £85 are due at the
time of booking. For fees in excess of £85 a deposit of 25%
is due at the time of booking; the full amount payable 12 weeks
before the event takes place. For re-occurring bookings hirers will
be invoiced quarterly in advance.
Fire Safety
As the 'responsible person' for your event you should be aware of
all persons present and familiarise yourself with the location of
fire exits. The fire doors must not be wedged open and escape routes
must be kept clear. Fire extinguishers are to be used by trained
personnel only.
Should the fire alarm sound you must establish
the cause of actuation and in the event of fire, call the fire brigade
using the emergency '999' number. You should ensure that all members
of your group exit the building and proceed to the designated assembly
point, which is the school car park. On arrival of the fire brigade
you must inform them of anyone that may still be in the building.
Insurance
You are strongly advised to ensure that you and/or your group and
invitees are adequately insured against all claims arising as a
result of the hire. St. Peter's PCC is insured against claims arising
out of its own negligence.
Kitchen
To comply with the law, the kitchen may only be used by persons
over the age of eighteen, each holding a catering/hygiene certificate.
The hirer is responsible in law for ensuring that each person entering
the kitchen is in possession of a valid catering/hygiene certificate.
Liability
Save in the case of death or personal injury caused by our negligence,
our liability for any injury, damage or loss sustained in connection
with or arising from the use of our premises is limited to an amount
equal to the fees paid for the use of the premises.
Smoking/Alcohol
NO SMOKING is to take place anywhere
on the premises and alcohol may only be consumed during a social
function as part of a meal. No alcohol is to be sold and no gambling
is to take place.
Emergency contacts
In the event of any serious occurrence, please contact immediately
the Duty Manager named on the Notice Board in the downstairs foyer.
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